Inserting a new clause

The simplest way of inserting a new clause is to select and copy the clause above, along with its heading, and paste it below the existing clauses. This will bring with it the style applied to the clause, including the underline, and any associated numbering or bullets. Then simply change the heading and the content of the clause.

If pasting content from an external source such as another word document or an internet page, select ‘paste special’ from the home ribbon or menu and then ‘unformatted text’.

Should this process result in irregular formatting, then follow the procedure below.

Creating a new clause (heading and paragraph) from scratch

Create the new heading. Then on a separate line create the body text of the clause. Using format painter (Ctrl + Shift + C to copy and Ctrl + Shift + v to paste) apply the formatting from an existing clause within the document. Starting with the heading first, select an existing heading and copy the formatting (Ctrl + Shift + C). Now select the new heading and apply the formatting (Ctrl + Shift + v). Repeat these steps for the body text of the clause.

Removing unwanted lines above or below a paragraph.

If you find that there are unwanted lines appearing above or below a paragraph, place the cursor above or below the affected lines and use the borders button on the Home ribbon to unselect any applied borders by clicking on them once. You may have to repeat this step more than once depending on the number of border lines appearing.

Updating table of contents

The table of contents uses the formatting attached to the headings to populate the table. Following the above procedures when amending a document will ensure that the table of contents will continue to work and correctly reflect any amendments.

Once you have inserted or removed paragraphs with headings, go to the table of contents, right click the first heading and select ‘update field’ then ‘update entire table’. Alternatively, you can use the keyboard shortcut Ctrl + A then F9.

Execution clauses

The execution clauses within the deeds and agreements populate from the party details entered on the cards for the matter. If the need to manually enter party details arises, there are blank execution clauses in the folder named ‘Formatting fixes, blank deeds, agreements & execution clauses’ which appears on every guide. Simply select and delete the existing execution clause, and replace it with the appropriate blank execution clause and complete the details manually.