ByLawyers News and Updates

Practice management for small law firms

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Practice management is both one of the most important and one of the most frequently neglected aspects of being a lawyer. The imperatives of doing the clients’ work too often mean that practice management takes a back seat and the future direction, expansion and profitability of the firm becomes an afterthought.

The 11 Habits of highly successful small law firms is an article by Richard Hugo-Hamman, the Executive Chairman of LEAP Legal Software, who has been helping small law firms to make more money for over 25 years. This very informative and inspirational article was recently published on LinkedIn and Richard has kindly permitted us to reproduce it within the Reference Materials folder in the By Lawyers Practice Management guide.

The article contains numerous valuable insights for anyone running a small law firm or thinking of doing so. Richard draws on his enormous international experience to distil the key habits that define highly successful small law firms.  In summary he concludes that:

  1. They are efficient;
  2. They enjoy practising law;
  3. They employ smart people and treat them really well;
  4. They have selected areas of law they like and focus on them;
  5. They dedicate time to building the firm as a business;
  6. They are early adopters of technology;
  7. They confront the challenges of getting paid and solve them;
  8. They have standard processes and procedures in place for all matters;
  9. They make compliance a natural consequence of running a firm well;
  10. They become experts in customer service;
  11. They understand their finances.

We highly recommend reading Richard’s article, which calls upon you to ACT!

Victoria – deregulated Contract of Sale

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Consequences of the deregulated Contract of Sale of Land

What were the regulations?

The Estate Agents (Contracts) Regulations 2008 (‘regulations’) reached their sunset date on 11 August 2018. Consequently, those regulations and the amending regulations in 2011 and 2014, are revoked. The regulations bound estate agents, but not legal practitioners and conveyancers.

Legal practitioners and conveyancers may prepare contracts of sale of land in any form, and such contracts, provided they satisfy formal requirements, will be enforceable. The regulations on the other hand required estate agents to prepare contracts in the ‘prescribed form’, unless an agent used a form of contract prepared by a legal practitioner or conveyancer.

What does the deregulation mean?

The revocation of the regulations notionally means that the minority of estate agents who chose to prepare contracts are left with no prescribed form of contract. However, s 53A of the Estate Agents Act 1980 authorises agents to use contracts that are approved by a professional association, within the meaning of the then applicable Legal Profession Act 2004. The prescribed contract was approved by the Law Institute of Victoria (LIV) and the revocation of the regulation does not affect that approval. The current version of the LIV contract includes a warranty in GC 2.1 that the general conditions of the contract are identical with the general conditions prescribed in the regulations. That warranty would appear to be unaffected by the revocation of the regulations.  Thus, we can expect that the prescribed contract will continue in general use into the near future.

What are the alternatives to the prescribed contract?

Whether the deregulation of the contract will result in other forms of contract becoming common is yet to be seen. It would be fair to say that special conditions created to accommodate recent changes, including CGT & GST withholding, have resulted in the LIV contract becoming unwieldy and the use of alternative contracts increasing.

The By Lawyers contract is ready and waiting

The By Lawyers Contract of Sale of Land for Victoria was introduced on 1 March 2018 and its use has been increasing steadily among Victorian legal practitioners and conveyancers. The By Lawyers contract covers CGT & GST withholding in simple terms, without the need for Special Conditions, and has a number of other advances over the LIV contract which further simplify the conveyancing process.

Some of the compelling reasons to use the By Lawyers contract include:

  • it is co-authored by Russell Cocks, who has brought to the task 40 years of hands-on Victorian conveyancing experience and Guy Dawson of By Lawyers, arguably the most widely read legal author in Australia today; and,
  • the By Lawyers legal and editorial teams ensure the By Lawyers contract is always up to date with any changes in the law or practice.

For further information you can read the related post Seven reasons to use the By Lawyers contract.

The By Lawyers Contract of sale of Land is available to LEAP users and can also be accessed through the By Lawyers website by subscribing to the Conveyancing Guide.

Leases – New precedent – Deed of amendment – unregistered lease

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As a result of some helpful feedback from one of our subscribers in Queensland, By Lawyers has added a new precedent ‘Deed of amendment – Unregistered lease’ to all our Act for Lessor matter plans across the country. This deed can be used to record an agreed amendment to an unregistered lease. It includes the following key provisions:

  • Variation details – to be set out in either the operative provisions or in a schedule to the deed;
  • A clause to extend any guarantor covenants in the original lease to the amendments;
  • A clause confirming the terms of the original lease as amended.

At By Lawyers we value feedback from our subscribers and often enhance our publications as a result.

This new Deed is the latest addition to our library of over 6,500 precedents…and counting!

FED – Immigration – New charge

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The Migration Amendment (Skilling Australians Fund) Act 2018 introduces a new charge.

Employers who wish to sponsor employee visa applications must pay a Nomination Training Contribution charge for all nominations after 12 August 2018.

The visa subclasses that will initially be affected are 482, 186 and 187.

Commentary has been added to the By lawyers Immigration publication accordingly.

By Lawyers always keeps you up to date!

 

Trusts – New precedent – Deed of termination

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Following a subscriber request, we have added a new precedent to our Unit Trusts Guide, being a Deed of termination of trust.

There are many reasons a client may wish to terminate or dissolve a trust prior to the vesting date. There are also several methods of bringing a trust to an early end including:

  • complete distribution of the trust property by the trustee;
  • revocation by the settlor or trustee;
  • the beneficiaries or unit holders consent to end the trust; and
  • a Court ordered termination of trust.

When brining a trust to an end there are many important issues for the trustee to consider including:

  • the procedures prescribed by the original trust deed;
  • all possible creditors; and
  • all possible taxation consequences – particularly CGT arising from the sale of any trust assets or in specie distributions.

The need for a deed confirming the termination of the trust was suggested by one of our subscribers. Having considered the issue, By Lawyers have created a simple new precedent Deed poll, terminating the trust. This will allow practitioners to ensure that when their trustee clients terminate a trust it is evidenced and supported by proper documentation.

At By Lawyers we are always grateful for any feedback on our precedents and will happily accommodate subscriber requests for new documents where appropriate.

 

 

SMSFs – New precedents – Retainer instructions

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We have published two new Retainer Instructions precedents in our Self Managed Superannuation Funds Guide.

The Retainer Instructions – Self managed superannuation fund is designed to assist practitioners when taking instructions from clients who are establishing a new fund. It covers all of the essential information required for the superannuation trust deed, including trustee and member details.

The Retainer Instructions – Existing self managed superannuation fund is designed to be used when a client wishes to make changes to an existing self managed superannuation fund that has already been established. It can be used to record instructions for a variety of situations including:

  • changing the fund trustee;
  • amending the rules of the fund;
  • making a new death benefit nomination or reversionary pension nomination; and
  • establishing a limited recourse borrowing arrangement.

Retainer instructions, which appear in “Getting the matter underway’ on all By Lawyers matter plans, are not only a useful precedent for file opening and matter management, they are a critical risk-management tool ensuring that all necessary information is obtained from the client and recorded.

Family Law – FCC costs increases

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There have been costs increases in the Federal Circuit Court for itemised costs in family law and child support proceedings, pursuant to Schedule 1 of the Federal Circuit Court Rules 2001.

The increases are for initiating applications and other hearing-related costs.

An alert has been added to the By Lawyers Children and Property settlement publications.

Qld – PEXA settlements – Transfer duty

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New commentary has been added to the By Lawyers Purchase Guide and 1001 Conveyancing Answers Queensland to clarify the specific stamping requirements for PEXA settlements.

Stamping must commence in the PEXA Workspace so that an ELN Transaction Number generates. This allows OSRconnect to directly verify the transfer duty once stamping has been submitted.

If stamping has already occurred in paper then the ELN Transaction Number does not exist and the system is unable to verify transfer duty so settlement in PEXA is not possible. The transaction will then need to revert to a paper settlement.

See the heading ‘Duties and Grants’ in the By Lawyers Purchase Commentary for details on the procedure to be followed.

New podcast – Domestic Violence update

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An update on the national enforcement scheme and domestic violence leave

The last week of July marked White Ribbon Night, an important date for raising awareness of the issues faced by victims of domestic violence.

Join LEAP’s National Marketing Manager, Claire James and By Lawyers Senior Consultant and Editor Brad Watts for a discussion on domestic violence laws across Australia.

The podcast discusses the National Recognition Scheme for Domestic Violence Orders and the new entitlement to domestic violence leave under Modern Awards.

Recent updates to the By Lawyers Domestic Violence and Employment Law Guides are highlighted.

White Ribbon Australia is an organisation that promotes the prevention of violence against women in Australia by engaging men to make women’s safety a man’s issue too.

 

New publication – Traffic Offences – Magistrates Court WA

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We are very pleased to announce the release of another comprehensive step-by-step guide for Western Australian practitioners, being Traffic Offences WA.

This publication covers all aspects of practice and procedure when acting for the defendant in proceedings involving traffic offences in the Magistrates Court.

The guide assists practitioners with all aspects of representing clients in traffic matters, from providing advice in relation to infringement notices, to going to court.  The commentary is practical and easy to understand, with numerous helpful precedents and all current Magistrates Court forms included.

Key content includes:

  • Law and procedure relating to licence offences and alcohol & drug offences with an appendix for each category summarising the fine and any disqualification period or gaol term for most common offences. Retainer instructions are included on the matter plan.
  • Extensive library of initial letters to client for all BAC and drug driving offences explaining in simple terms the offence, the fine amount and any likely disqualification period or gaol term.
  • Practical guidance in preparing for court, with detailed commentary on analysing the charge and conducting plea negotiations. An instruction sheet for guilty pleas is also included on the matter plan.
  • Rehabilitation and specific program options are discussed, including the alcohol interlock scheme.
  • Client mental health considerations, with a letter of instruction to a psychiatrist or psychologist.
  • Example written submissions on sentence.
  • Information on appeal rights and time limits.

This guide is an invaluable resource for all practitioners who conduct traffic offence matters in the Magistrates Court, including those with limited experience in this area, or those supervising younger lawyers.

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