ByLawyers News and Updates

Costs agreements – All states

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Enhancement of By Lawyers costs agreements

All By Lawyers costs agreements have been reviewed, consolidated, and reformatted to ensure they are in strict compliance with all applicable regulatory requirements in each state and territory, and to improve presentation and readability.

A good cost agreement precedent provides transparency, reduces disputes with clients over fees, and ensures that firms get paid. It is important these documents are correct, however, the increasing complexity of cost disclosure requirements makes this difficult. By Lawyers precedents provide firms with accurate and effective costs agreements for all matter types in all jurisdictions.

Summary of key changes

  • A key enhancement is the inclusion of a Terms and Conditions section, which consolidates general information that applies across all matters.
  • All related information has been grouped together to assist with readability and comprehension.
  • A Next steps section has been added, outlining the steps required to be taken by the client to move the engagement forward.
  • The automation in relation to fees, disbursements, and internal expenses has been improved for LEAP users.
  • The scopes of work, now available under each cost agreement on the matter plans, have been enhanced. For LEAP users, scopes of work can be added to a costs agreement via the Insert Clause feature. See Inserting a Clause on the LEAP Community page. Alternatively, all users can simply cut and paste the scope into the precedent.

New categories of costs agreements

The By Lawyers costs agreements have been simplified into 4 categories in most states and territories:

  1. Costs agreement: suitable for most matters.
  2. Costs agreement – Estate administration: specific to applications for probate and letters of administration and administering the estate.
  3. Conditional costs agreement: suitable for litigation such as personal injury claims where the firm agrees to act on a no win no fee basis.
  4. Conditional costs agreement – Uplift fee: suitable for litigation in jurisdictions where the relevant legislation permits an uplift to be applied to the total costs for a successful outcome.

The new costs agreements and scopes of work have been added, as appropriate, to folder A. Getting the matter underway on all matter plans.

First home – WA

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First home owner and off-the-plan duty changes

Changes have been introduced to the value caps for vacant land and established homes in WA that qualify for the first home owner concessional rate of duty, along with measures to extend and expand the off-the-plan duty concession.

The changes apply to transactions entered into from 21 March 2025.

RevenueWA expects to configure its systems to apply the new rates in early May 2025. Any eligible transactions entered into on or after 21 March 2025 that settle before the changes are implemented can be reassessed for a refund of duty after settlement.

Transfer duty – First home

First home owners buying an established or new home, or buying vacant land and then entering onto a contract to build a home on it and receiving a first home owners grant, can apply to be assessed at the first home owner rate of duty.

When the unencumbered value of a first home in Perth and Peel is:

  • up to $500,000 – no duty is payable;
  • between $500,001 and $700,000 – $13.63 per $100, or part thereof, above $500,000 is payable;
  • over $700,000 – full duty is payable, and no reduced rate applies.

When the unencumbered value of a first home in regions outside Perth and Peel is:

  • up to $500,000 – no duty is payable;
  • between $500,001 and $750,000 – $11.90 per $100, or part thereof, above $500,000 is payable;
  • over $750,000 – full duty is payable, and no reduced rate applies.

When the unencumbered value of vacant land purchased by an eligible first home buyer anywhere in WA, is:

  • up to $350,000 – no duty is payable;
  • between $350,001 and $450,000 – $15.39 per $100, or part thereof, above $350,000 is payable;
  • over $450,000 – full duty is payable, and no reduced rate applies.

Off the plan duty concession

For new off-the-plan homes within strata developments:

  • the expiry date of the existing duty concession is extended from 30 June 2025 until 30 June 2026;
  • no duty is payable for dwellings purchased before construction has commenced up to $750,000, with a 50% duty concession for properties valued above $850,000; and
  • a 75% duty concession is available for dwellings purchased while under construction up to $750,000, with a 37.5% duty concession for properties valued above $850,000.

This applies to all dwellings within strata and community title schemes, including townhouses and villas, not just multi-tiered developments.

Publication updates

The By Lawyers Purchase of Real Property (WA) guide has been updated, including the commentary and the Retainer Instructions – Purchase of Real Property.

 

Retirement Villages – QLD

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By Lawyers are pleased to have published a new guide for Retirement Villages (QLD).

With a separate matter plan, commentary, and precedents, the new guide is available as part of the Conveyancing (QLD) publication.

 

Buying a retirement unit

The Retirement Villages (QLD) guide assists practitioners acting for buyers and residents. It sets out the practical steps of conducting a standard residence contract transaction, and highlights important aspects of the law that must be complied with.

The commentary covers in retail the:

  • relevant considerations when taking instructions and advising on a retirement village transaction, including its potential effects on the age pension and rent assistance from the Commonwealth government;
  • types of residence rights, registered and unregistered, that are available to buyers and residents;
  • types of entry payments that can be required under a residence contract, such as a purchase price or an ingoing contribution;
  • stamp duty, goods and services tax and capital gains tax implications;
  • the standard outgoings of a retirement unit that will be payable;
  • important documents that must be obtained before advising on a residence contract, such as compulsory pre-contractual disclosure documents and financial documents of the scheme;
  • necessary steps in entering and completing a residence contract.

Moving into, living in, and exiting a retirement unit

The commentary further deals with:

  • taking occupation of a unit, recurrent charges and other financial considerations during residence;
  • the obligations of residents and scheme operators after moving into and during residence at the retirement village;
  • ending a residence in a retirement village, including termination, the sale of the accommodation unit, exit fees, exit entitlements and sharing in capital gains or losses;
  • available options to resolve village disputes such as mediation and applying to the Queensland Civil and Administrative Tribunal (QCAT) and appeals processes.

Practical precedents

The guide also contains helpful precedents, including:

  • Retainer Instructions;
  • To Do List;
  • Checklist of Important Considerations – Retirement Village; and
  • Letter to Client Providing Advice on Residence Contract.

For detailed guidance on property transactions and additional relevant precedents, the Retirement Villages – QLD guide is best used in conjunction with the By Lawyers conveyancing and property publications: Purchase of Real Property (QLD) and Leases (QLD).

Foreign purchasers – FED

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Ban on foreign purchasers buying established dwellings

Between 1 April 2025 and 31 March 2027, foreign purchasers are precluded from buying an established residential dwelling in Australia, unless an exemption applies. This includes persons with temporary visas and foreign-owned companies.

A foreign person is defined in s 4 of the Foreign Acquisitions and Takeovers Act 1975. See Guidance Note 2 Key Concepts published by The Treasury for further information. A foreign person can include individuals, corporations, trusts, and other entities.

The ban does not apply to newly constructed or off-the-plan properties. However existing restrictions for foreign purchasers continue to apply.

The ban applies to individuals holding temporary visas, who were previously allowed to purchase existing dwellings if they studied or worked in Australia and were approved by the Foreign Investment Review Board (FIRB). Such applications to the FIRB will no longer be approved.

Where a foreign purchaser has a Foreign Investment Review Board approval or exemption certificate issued before 1 April 2025, they can rely on it.

Exemptions

Exemptions to the ban mean that purchases are permitted:

  • by permanent residents;
  • by New Zealand citizens;
  • by spouses, as joint tenants, if one of them is an Australian citizen, permanent resident, or New Zealand citizen;
  • for investments that significantly increase housing supply or support the availability of housing supply; and
  • for properties intended for accommodation under the Pacific Australia Labour Mobility (PALM) scheme.

Issues to consider

Legal representatives need to be satisfied that foreign purchasers are aware of the consequences of contracting to buy an established dwelling if an exemption does not apply. The ATO will enforce the ban through enhanced screening of foreign investment proposals for residential properties, and penalties apply to breaches. The Government will fund the ATO from 2025-26 financial year to enforce the ban.

Publication updates

By Lawyers Conveyancing publications in all states have been updated, including the commentaries in the Purchase of Real Property guides and 1001 Conveyancing Answers. They include in-depth information on determining who is a foreign person and whether exemptions from the ban apply.

AI prompts – ALL states

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AI prompts are transforming legal document drafting. Technical precision in prompting artificial intelligence can significantly improve the utility and credibility of its output, especially when the AI draws exclusively from data contained in client matters and not from outside sources.

A well-drafted AI prompt acts like a clear direction from a senior lawyer to a junior about how to prepare a document. It sets precise parameters for the task, identifies the required information and where it must be drawn from, specifies the document’s form and any legal or procedural rules with which it must comply, and forbids the use of external or unauthorised sources, including invention – or in AI’s case, hallucination.

The outcome of using an AI prompt in a matter that contains sufficient reliable data should be a competent first draft of a document that the lawyer can then refine and perfect, either with or without further input from AI.

Even if sufficient data is not available in the matter to satisfy the prompt’s requirements for the document, the AI will identify the missing data the lawyer needs to obtain via instructions or other means.

By Lawyers is pleased to introduce AI prompts to our publications, helping our subscribers harness the power of LEAP’s Matter AI.

Initially, prompts for letters, affidavits, statutory declarations, and briefs to counsel are being added to the following guides:

  • Sale and Purchase of Real Estate – All states;
  • Mortgages – NSW;
  • Family Provision Claims – QLD;
  • Family Provision Claims – VIC;
  • Probate and Letters of Administration – VIC;
  • Family Law – Divorce, Children, and Property Settlement – FED;
  • Personal Injury – VIC; and
  • Transport Accident Commission Claims – VIC.

By Lawyers will continue adding AI prompts to our publications as part of our regular and ongoing commitment to enhancing our content and helping our subscribers enjoy practice more.

Like all By Lawyers precedents, AI prompts will be updated as required for any changes in the law and practice.

We welcome feedback and suggestions from our subscribers about AI prompts.

Electronic conveyancing – TAS

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Electronic conveyancing has arrived in Tasmania, but is not currently mandatory.

The conveyancing process in Tasmania is transitioning away from paper-based conveyancing and the physical lodgment of registry instruments in favour of an electronic process.

Transfers and change of ownership transactions can now be completed electronically, along with mortgages, refinances, and discharges of mortgage.

A certificate of title is still required to be lodged with registry instruments and documents, for both paper and electronic lodgements.

Tasmanian Revenue Online (TRO) platform has been upgraded for payment of duty in electronic conveyancing. Online duty payments are available only to TRO Agents registered with PEXA. See the TRO’s website for more information.

Paper-based transfers of land are still available. The duty and post settlement process remains unchanged for paper-based transfers.

The matter plans, commentary, and precedents in the following By Lawyers conveyancing guides have been updated to cover the electronic conveyancing process:

Sale of Real Property (TAS); and

Purchase of Real Property (TAS).

Conveyancing cases – VIC

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A selection of recent conveyancing cases has been added to By Lawyers 1001 Conveyancing Answers (VIC) as part of a review by our property author Russell Cocks.

The following conveyancing cases are among those that have been added:

Additional information has also been added about:

  • Deposit or option fee – A preliminary payment pursuant to a contract may be a deposit that is potentially refundable to the purchaser if the contract does not proceed, or an option fee that is not refundable even if the contract does not proceed.
  • Lessee’s right to quiet enjoyment – A lessor’s failure to repair defective premises may constitute a breach of the lessee’s right to quiet enjoyment.

The extensive 1001 Conveyancing Answers (VIC) publication is available in the Reference materials folder on the By Lawyers Conveyancing (VIC), Mortgages (VIC), and Leases (VIC) matter plans to assist property lawyers and conveyancers in understanding more detailed aspects of the conveyancing process and addressing clients’ issues quickly.

Foreign resident capital gains withholding – FED

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The foreign resident capital gains withholding tax regime is changing.

With effect from 1 January 2025:

  • the withholding rate increases from 12.5% to 15%; and
  • the $750,000 threshold is removed.

The foreign resident capital gains withholding regime applies to sales of taxable Australian property, including vacant land, residential property, and commercial property.

Until 1 January 2025, the regime applied only to properties valued at $750,000 or more. From 1 January it applies to all properties.

Buyers must withhold a percentage of the purchase price and pay it to the Australian Taxation Office (ATO) instead of to the seller unless the seller is an Australian resident and provides evidence of that fact by way of a clearance certificate from the ATO. Sellers who are foreign residents can apply to the ATO for a variation notice and potentially reduce the amount required to be withheld.

Without a clearance certificate or a variation notice, all buyers must withhold the required percentage of the purchase price, even if the seller is an Australian resident.

For sales of taxable real property before 1 January 2025, the foreign resident capital gains withholding amount was 12.5%. From 1 January 2025 it is 15%.

The effect of these amendments is that ALL sellers of real property in all states and territories, whether Australian residents or foreign residents, need to apply for a clearance certificate from the ATO and provide it to the buyer before the completion of the sale. If they do not, then the buyer must pay 15% of the purchase price to the Australian Taxation Office on settlement. For those jurisdictions with electronic conveyancing, this may be able to be done via the settlement platform.

All By Lawyers publications that cover foreign resident capital gains withholding have been updated to reflect this change. This includes the Conveyancing and Property and Estates guides in each state and territory, Retirement Villages (NSW), and 1001 Conveyancing Answers (VIC), (NSW), and (QLD).

Transfer duty concession – VIC

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A new and temporary off the plan land transfer duty concession is available in Victoria.

The concession applies to the purchase of strata dwellings off the plan.

Contracts for apartments and townhouses purchased off the plan that are entered into from 21 October 2024 attract the concession, which is available for 12 months.

The new transfer duty concession will significantly reduce duty payable by eligible purchasers. For example, the duty payable on a $620,000 apartment will be reduced from $32,000 to $4,000.

Eligible purchasers will be able to deduct the construction costs incurred on or after the contract date from the dutiable value of the property. Land transfer duty will then be calculated on this reduced amount. Other concessions may also apply based on this reduced amount.

Eligibility

The concession is available to all purchasers, whether owner occupiers or investors, individuals, companies, and trusts. The purchaser is not required to also be eligible for either the principal place of residence duty concession, or the first home buyer duty exemption or concession.

Eligibility for the new transfer duty concession is assessed at the date the contract of sale is entered into, irrespective of whether settlement occurs before or after the end of the 12-month window during which the concession applies.

Contracts signed before the concession’s commencement date but settled during the 12-month window are not eligible.

How to apply

Applications are made through Duties Online by completing the Digital Duties Form.

For further information, including some useful examples of how the concession is calculated, see the Temporary off-the-plan duty concession page published by the State Revenue Office Victoria.

By Lawyers – Always up to date

The By Lawyers Purchase of Real Property (VIC) guide, including the Full Commentary and the Retainer Instructions precedent, has been updated.

First home buyer – WA

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A first home buyer purchasing an established or newly built home, or building a new home, can apply to be assessed at a new first home buyer threshold and rate of duty.

The first home buyer duty concessions apply as follows:

  • If the unencumbered value of a first home is up to $450,000 then no duty is payable. Previously the threshold was $430,000.
  • If the property’s unencumbered value is between $450,001 and $600,000, then duty is payable at a rate of $15.01 for every $100 above $450,000. Previously, this threshold was $430,001 to $530,000, and the rate of duty was $19.19 for every $100 over $430,000.
  • If the unencumbered value of the property is over $600,000, then the buyer is liable for the full amount of duty, and no reduced rate applies. The top threshold was previously $530,000.

For vacant land, transfer duty exemptions are available on land valued at $300,000 or less, and concessions are available on land valued at $400,000 or less.

The new thresholds and rate applies to agreements entered into after 9 May 2024. Agreements entered into before 9 May 2024 are not entitled to the benefit of the new thresholds and rate even if settlement occurs after that date.

Any agreements entered into on or after 9 May 2024 assessed using the previous thresholds or rate can be re-assessed taking into account the new thresholds and rate.

The duty concession is in addition to the First Home Owner Grant, which provides a $10,000 lump sum payment to first home buyers constructing a new residential property.

The By Lawyers Conveyancing (WA) publication has been updated accordingly, including the Purchase of Real Property commentary and the Retainer Instructions – Purchase of Real Property precedent.

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